Contracting project portal

Your team and your client —
one shared space for projects

EstimatesScheduleProgressVariationsDocumentsNotifications

Official · Clear · Traceable

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Project scope of work — plan vs progress and completion

Everything your project needs

Five modules. One portal. Contractor and client always on the same page.

Estimates

Structured cost breakdowns with versioning and client approval. Import from Excel or PDF.

Schedule

Planned timelines per work item. See what's on track and what's falling behind.

Progress

Live completion tracking with photo reports from the field. Clients always know the truth.

Variations

Every scope change is priced, formally approved, and applied to the contract automatically.

Documents

Drawings, contracts, submittals, RFIs — versioned, approved, and linked to your project.

Notifications

Approvals, updates, and replies — delivered in-app and by email, the moment they happen.

Stop pricing changes in a chat

Scope changes discussed in messengers turn into disputes. In Prooff every change becomes a priced, approved record.

Before: the chat

Foreman
added a wall by the bar, need price today
Foreman
You
ok let me check with the client
Client
wait, which wall — the call or the drawing?
You
0:14
Client
so what's the total now?? 😅

After: the record

Approved variation — timeline and contract impact

Effortless for your client

No app to install, no training call. Your client gets an email link, opens the project, and approves — from any device.

Progress photos, current contract value, and pending approvals — always one tap away.

9:41
Prooff

Aurora Rooftop Lounge

In progress

Aurora Hospitality Group

Contract value$191,510

Progress

62%

Last update: 2 days ago

Action required

Pending

Variation: Relocate bar-side partition wall — $4,850

ApproveDecline
prooff.app

Three principles. Zero disputes.

Not just tools. A shared standard for how projects should run.

Official

Every change is timestamped and attributed. Email replaces WhatsApp — formally, by default.

Clear

One source of truth for your team, your client, and everyone in the project. Always up to date.

Traceable

Every document has a full audit trail. Every decision is recorded — always.

Built for contractors who work with clients

If your projects have a scope, a budget, and a client — Prooff is for you.

Fit-out
MEP
Landscaping
General contracting

Up and running in minutes

No lengthy setup. No training needed.

01

Create your company

Set up your company profile — name, contact details, approvals, and notifications.

02

Invite your team

Add your project managers and colleagues with the right permissions.

03

Start a project

Create your first project, add the client, and share your estimate.

Get started free

No credit card · Set up in minutes